Privacy policy

This policy covers www.baldwin.insure and the information The Baldwin Insurance Firm, LLC ("we") collects when you use the site or become a client.

What we collect on this site

• Quote request form. Company name, your name, email, phone, approximate team size, what you offer today, renewal month, priorities, the lines you want quoted, and anything you type in the notes. The home page fit check records only the answers you tap; it does not ask for names or health information.
• Health and census information. We do not collect dates of birth, health questionnaires or employee census files through this website. When a quote requires them, we send you a secure upload link. Please do not email that information to us.
• Technical data. Our hosting provider logs the kind of information every web server logs: IP address, browser type, pages requested and time of request. We do not run advertising trackers. If we add analytics, this policy will be updated to say which service and what it collects.
• Third-party scheduling. If you book a call, you do so on Calendly, which has its own privacy policy. We receive the name, email and time you provide there.

How we use it

• To reply to your request, prepare quotes, and place and service coverage you choose.
• To share with insurance carriers, general agencies, enrollment platforms and third-party administrators only as needed to quote, issue or administer your coverage.
• To meet our legal and licensing obligations.

We do not sell your information, and we do not share it with anyone for their own marketing.

Client information

Once you are a client, we hold nonpublic personal information about you and your employees as required to administer benefits. We restrict access to people who need it to do their job, use secure systems for storage and transfer, and keep records for as long as the law and our licensing require. Carriers and administrators who receive your information are bound by their own privacy obligations, including HIPAA where it applies.

Your choices

You can ask what information we hold about you, ask us to correct it, or ask us to delete information we are not required to keep. Email hello@baldwin.insure or call (405) 266-7856.

Cookies

This site works without cookies. The fonts and animation library load from third-party content delivery networks (Google Fonts and cdnjs), which may log the request. If we add cookies or analytics in the future, we will say so here.

Children

This site is for business owners and decision makers and is not directed at children under 13. We do not knowingly collect information from them.

Changes

We will post any changes on this page with a new review date.

Reviewed October 2026. The Baldwin Insurance Firm, LLC · 629 W. Main Street, Suite 10080, Oklahoma City, OK 73102.